Document Citation: OAC Ann § 5101:2-18-25

Header:
OHIO ADMINISTRATIVE CODE ANNOTATED
5101:2 DIVISION OF SOCIAL SERVICES
CHAPTER 5101:2-18 CHILD DAY CAMPS

Date:
09/28/2012

Document:
5101:2-18-25. Vehicle safety and driver training in approved child day camps.

(A) The approved child day camp shall have a written vehicle safety plan that includes:

(1) A plan for the control of vehicle traffic on the camp site including signs posted to designate speed limits or restrictions, traffic areas, parking, delivery areas and pick-up areas.

(2) Procedures for orderly arrival and departure of vehicles and for the unloading and loading of vehicles.

(3) Procedures for notifying parents and guardians of:

(a) Pick-up and drop-off times, pick-up and drop-off safety procedures and safety rules for travel in vehicles provided by the camp.

(b) Safety procedures and guidelines in case of an emergency or changes that would affect the child's arrival at pick-up or drop-off locations.

(4) Policies that specify safety rules for children during vehicle travel that include at a minimum:

(a) Staff to child supervision ratios that consider the age, mental ability and physical condition of all passengers.

(b) The location of health information and permission forms.

(5) Safety regulations for transporting passengers that include:

(a) The prohibition of transporting children or camp staff in non-passenger vehicles.

(b) Requirements for the training of camp staff responsible for transporting children, including the following written accident procedures:

(i) Providing or securing care for the injured.

(ii) Supervising the uninjured.

(iii) Emergency notification procedures.

(iv) Identifying witnesses.

(v) Obtaining appropriate accident or emergency information.

(c) An additional camp staff on the vehicle who has been trained in safety for any vehicles transporting fifteen or more children.

(6) A plan for emergency transportation by child day camp or community emergency services with whom prior arrangements have been made in writing.

(B) The written safety plan shall be on file at the camp for review by the Ohio department of job and family services (ODJFS).

(C) All vehicles used to transport children shall be equipped with the following:

(1) First aid supplies as specified in rule 5101:2-18-17 of the Administrative Code.

(2) Reflectors.

(3) A fire extinguisher.

(D) The camp shall have written evidence of vehicle maintenance checks within one month prior to the child day camp's season. Written evidence shall be on file at the camp for review by ODJFS.

(E) The camp shall maintain a written record of daily tire air pressure and wear safety checks each day a vehicle is used for transporting children and staff. These written safety checks shall be on file at the camp for review by ODJFS.

(F) The approved child day camp shall maintain a written record of weekly safety checks for all vehicles that regularly transport children and staff.

(1) The record shall specify the date of each safety check.

(2) The record shall show completion of safety checks of the following:

(a) Lights.

(b) Windshield and wiper condition.

(c) Mirrors.

(d) Horn.

(e) Emergency warning systems.

(f) Brakes.

(g) Fluid levels.

(3) The written safety check record shall be on file at the camp for review by ODJFS.

(G) Prior to transporting children, the approved child day camp shall provide annual preservice training to all child day camp personnel who drive vehicles for the purpose of transporting children.

(1) The training shall include the following:.

(a) Procedures for loading and unloading passengers.

(b) Procedures for vehicular breakdowns.

(c) Procedures for assisting an injured or ill passenger.

(d) Refueling the vehicle.

(e) Emergency procedures for vehicle accidents.

(f) Behind the wheel training in vehicle maneuvering, that includes procedures for driving in reverse.

(g) Procedures for the arrival and departure of vehicles carrying children.

(h) Camp supervision of arriving and departing children.

(i) Safety procedures for traveling in vehicles, including:

(i) Supervision and behavior management.

(ii) Vehicle safety check requirements prior to transporting any passengers.

(j) Procedures for use of special equipment for transporting people in wheelchairs, if applicable.

(2) Written documentation of camp personnel trained to transport children shall be on file at the camp for review by ODJFS.

(H) The approved child day camp shall have written evidence of documentation of a valid driver's license for any person driving vehicles that transport children. This written evidence shall be on file at the camp for review by ODJFS and shall include:

(1) Documentation that the staff member's driver's license is valid for the vehicle driven.

(2) Documentation that the staff member's driving record was reviewed within four months prior to the child day camp's season.